Spend less time creating work and more time moving work forward with AI work breakdown

[#1]

Imagine this: you put a lot of thought and time into planning your work every cycle/sprint, often creating sizeable chunks of work (usually represented by an epic). But you’re not done — you then need to devote even more time and effort breaking those epics into user stories. 

In our conversations with many customers, we know that a project owner can often spend anywhere between 3-7 business days every planning cycle:

• Analyzing the business requirements

• Converting them into user stories with functional and non-functional requirements

• Writing acceptance criteria and test cases for those user stories

• Assigning assignee and priority, to essentially break down an epic into many user stories

This rote work is uninspiring and often repetitive — and sometimes error-prone. What if this drudge work didn’t have to be so time-consuming and you could spend your time more efficiently?

Soon, gone will be the days where you have to dread figure out the best way to split a large piece of work into smaller tasks for your team to deliver.

Introducing AI work breakdown — leveraging Atlassian Intelligence (AI), you can break your (big) issue into child issues so you don’t have to spend as much time planning and, instead, can spend more time doing things that matter.

Get multiple issue suggestions with a click

You’ll find yourself at home with the child issue creation experience you’re already familiar with — except it’s faster. Say goodbye to typing out issues one by one. Let AI do the heavy lifting; simply choose what issue type you want suggestions for.

Let AI pull relevant suggestions from your documentation

Created an epic in Jira but have your requirements on a Confluence page? Simply link a Confluence page to an issue, and we’ll use relevant context to suggest child issues. AI work breakdown will respect your current user permissions, so you can be assured it will only pull from documents you specify.

Review issue suggestions before they’re created

AI not only suggests child issues but also pre-fills the necessary details — but users always remain in control. Review, adjust, and refine details like summary and description as needed before suggestions are created into actual issues.

Want to try again? Easy

We understand the need for flexibility. If the AI suggestions don’t hit the mark, no problem. Simply tell AI what changes to make, and it’ll generate a refined list of suggestions! This ensures that you always remain in control of your project’s direction.

We’re now in open beta! Try it now

We’re rolling out AI work breakdown to all premium and enterprise Jira users over the next few weeks!

While this new feature is currently limited to Jira, it will be able to connect to plug-ins and access data from your other Atlassian products in order to provide its full functionality. For example, while it may only be turned on and available for use in your Jira instance, it will be able to leverage information based on user permissions in linked Confluence pages to suggest child issues & subtasks.

How to access AI work breakdown

As you may have seen from previous announcements, Atlassian Intelligence will be automatically activated for many Atlassian Premium and Enterprise cloud products starting May 6, at absolutely no extra cost to you. Starting May 6th, Atlassian Intelligence features (including beta features, in addition to those generally available) in Jira will also be automatically activated for all Premium and Enterprise plans.

You can also activate or deactivate Atlassian Intelligence now or anytime in the future.

Atlassian is dedicated to building its solutions in alignment with our responsible technology principles, and will continue to follow our existing data security and privacy practices.

To learn more about AI in Atlassian’s cloud products, join our Community group and read our Atlassian Intelligence Guide.

We’d love to hear from you!

We’d absolutely love your support in the form of feedback that we’ll use to make this even better for you. Have any questions? Ask away!

Thanks as always,
Arbaaz Gowher
Product Manager, Jira

[Freddie Bendzius-Drennan]

This looks great. We've currently been working internally on how we improve breaking down epics into smaller work items, and I can see this being a great way to progress that.

Do you know if this sort of capability is also on the radar for Confluence Whiteboard? I know you can make post-it notes into Jira issues etc, but it would be great to be able select part of a whiteboard with it's notes etc, and have that propose an epic breakdown in much the same way. (I've seen other whiteboarding products move in this direction).

[Mariam Mourad Zaki]

Does these new features in Atlassian Intelligence can be accessed through APIs?

[Emily Ditchfield]

Hey @Freddie Bendzius-Drennan, love the suggestion! We have a couple of exciting AI driven features in the works for whiteboards. You can see more detail about what we have planned in the keynote from Team ’24 (about 17mins in). This particular one isn’t on our roadmap yet, but we’re always looking to iterate!

[Daniella Latham]

Hey @Freddie Bendzius-Drennan we'd love to learn more about how you'd envision this working for you. Would you be open to having a quick call with our Product team about this? 

[Freddie Bendzius-Drennan]

@Daniella Latham sure - feel free to reach out and we can schedule some time in.

[Daniella Latham]

Awesome, @Freddie Bendzius-Drennan - please find a time that suits you at this link:

https://www.getclockwise.com/c/daniella-latham/meeting-with-confluence-ai-team 

If that doesn't work, please reach out to my email - dlatham@atlassian.com